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What is the PIF, the must-have for cosmetics? Are you ready?

152024.07
What is the PIF, the must-have for cosmetics? Are you ready?

What is a PIF?
Product Information Files (PIFs) serve as a product's resume and a high-standard specification for cosmetics registration in the European Union. They contain information on the quality, safety, and functionality of cosmetics. Already in use internationally within the EU and ASEAN, they will completely replace the "Specific Use Permit" (SUP) system. Cosmetics companies will now be required to prepare relevant documentation before a product is marketed and must obtain the signature of a "Safety Signatory" before it can be sold, given away, publicly displayed, or tested.

Why is PIF implemented? To strengthen industry self-management and improve product quality, thereby ensuring cosmetics consumer safety and aligning with international standards. Who will implement PIF? Cosmetics manufacturers, importers, or sellers. Cosmetics businesses must legally establish a company, firm, factory, or group or legal entity to manufacture and import cosmetics; this does not apply to businesses producing solid handmade soap, which are exempt from factory registration.

PIF Implementation Product Categories and Timeline
Cosmetics Hygiene and Safety Management Law, New Key Dates
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The PIF system mainly includes:
(1) Basic product information: product name, product category, dosage form, use, manufacturer name and address, and information on the manufacturer or importer of the product.
(2) Documents proving the completion of product registration.
(3) Names of all ingredients and their respective contents.
(4) Product labels, leaflets, outer packaging or containers.
(5) Documents or declarations proving that the manufacturing site complies with the Good Manufacturing Practices for Cosmetics.
(6) Manufacturing methods and processes.
(7) Method of use, site of use, dosage, frequency, and target group.
(8) Adverse reaction information for the product.
(9) Physical and chemical properties of the product and its individual ingredients.
(10) Toxicological information for the ingredients.
(11) Product stability test report.
(12) Microbiological test report.
(13) Preservative efficacy test report.
(14) Supporting information for functional evaluation.
(15) Information on packaging materials in contact with the product.
(16) Product Safety Information

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Phase 1: "Special Purpose Cosmetics" will be implemented on July 1, 2024.
Second Phase: "General cosmetics for babies, lips, eyes, and non-medicated toothpastes and mouthwashes" will be implemented on July 1, 2015.
Third Phase: "General cosmetics" will be implemented on July 1, 2016. (Except for solid handmade soap businesses exempt from factory registration.)



Quality Assurance for Consumers
For consumers, the implementation of the PIF system means a higher level of quality assurance. They can use products with confidence, knowing they undergo rigorous safety assessments, are backed by scientific testing, and adhere to the highest standards of quality control during the manufacturing process.

Self-Management for the Industry
For manufacturers, the PIF system is an effective way to enhance brand reputation and mitigate legal risks. Through rigorous documentation, manufacturers can demonstrate their commitment to quality, enhance customer trust, and avoid potential legal issues.
Overall, the PIF system and cosmetics registration are not only regulatory requirements but also a form of sound oversight for the entire industry ecosystem, promoting the healthy development of the cosmetics market while ensuring consumer rights and safety.


Meiwang will assist brands in completing the complete PIF process for their OEMs.
We provide comprehensive planning based on product attributes and assist in completing PIF file creation.

Service Item (I): Product Advertising and Outer Packaging (Cartons, Containers)

Assist in verifying that product-related advertising and outer packaging instructions comply with regulatory standards and meet the criteria for cosmetics labeling and advertising involving false or exaggerated claims or medical efficacy.

Service Item (II): Product PIF Creation

1. Assist in reviewing product information requirements and planning, establishing product PIF files, and signing SAs.
2. We can make comprehensive adjustments to address product deficiencies and areas requiring improvement.
Provide the most professional and secure PIF cosmetics information file certification.

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